UK-Southend-on-Sea: Hire of passenger transport vehicles with driver.

Section I: Contracting Authority
I.1)Name, Addresses and Contact Point(s):
Southend-on-Sea Borough Council
Civic Centre, Southend-on-Sea, SS2 6ER, United Kingdom
Tel. +44 1702534028

Further information can be obtained at: As Above
Specifications and additional documents: As Above
Tenders or requests to participate must be sent to: As Above

I.2)Type of the contracting authority:
Regional or local authority

I.3) Main activity:
General Public Services

I.4) Contract award on behalf of other contracting authorities:
The contracting authority is purchasing on behalf of other contracting authorities: Yes

Section II: Object Of The Contract: SERVICES
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority: Tender for the Provision of One School - One Operator Service
II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES
Service Category: 2

Region Codes: UKH31 - Southend-on-Sea
II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract

II.1.5)Short description of the contract or purchase:
Hire of passenger transport vehicles with driver. Special-purpose road passenger-transport services. The purpose of this tender exercise is to put into place contracts to provide appropriate transportation for the safe conveyance of Passengers with special needs, to their respective schools.
The Schools in question are:
• Kingsdown School that specialises in assisting children with learning difficulties, physical disabilities and communication difficulties. Currently 74 Passengers requiring transportation, with the potential to grow to 80
• The St Christopher’s School who focus on children who have Special Educational Needs (SEN). Including but not limited to severe Autism and Attention Deficit Hyperactivity Disorder. Currently 119 Passengers requiring transportation with the potential to grow to 133. There are 3 of the 119 St Christopher’s Passengers that require their own individual vehicles.
The Council reserves the right to appoint a different Operator for each school. With the information provided by the Council; the winning Operators will be responsible for transporting a high volume of Passengers with varying degrees of special needs. They will be responsible for planning, staffing and running the various routes required. The routes submitted by the Tenderers will be assessed by the Council for both practical and financial viability.
Additionally, SBC have approached Essex County Council (ECC) with the possibility of jointly provisioning the services required. This is because there are a number of Passengers that require transportation to Southend Borough from Essex County Districts. This will add a further 8 Passengers for Kingsdown and a further 25 Passengers for St Christopher’s.
Although ECC are taking part in this tender process, they are also running their own independent tender competition for the same provision. The ECC only process will include the requirement detailed above, as well as a number of their other transportation obligations. ECC reserve the right to determine and award a contract under which ever of these two tender processes represent the best value for ECC.
As result the tender will be run as 4 Lots with Operators able to bid for a single lot or multiple lots. The Lots will be as follows:
Lot 1a – Kingsdown School transportation of SBC registered passengers
Lot 1b – Kingsdown School transportation of SBC and ECC registered passengers
Lot 2a – The St Christopher’s School transportation of SBC registered passengers
Lot 2b - The St Christopher’s School transportation of SBC and ECC registered passengers

Tenderers are reminded that only a or b for each lot per School will be awarded.

To request the Tender Documents in relation to this Tender, please email; eprocurement@southend.gov.uk
Closing date To request these documents is; 09/06/2014

II.1.6)Common Procurement Vocabulary:
60170000 - Hire of passenger transport vehicles with driver.

60130000 - Special-purpose road passenger-transport services.


II.1.7) Information about Government Procurement Agreement (GPA):
The contract is covered by the Government Procurement Agreement (GPA): Not Provided
II.1.8)Lots:
This contract is divided into lots: Yes
If yes, tenders should be submitted for: One or more lots

II.1.9)Information about variants:
Variants will be accepted: No

II.2)Quantity Or Scope Of The Contract
II.2.1)Total quantity or scope:
The annual budget for this service is between £670,000 & £680,000 per annum
Estimated value excluding VAT:
Range between: 670,000 and 680,000
Currency: GBP


II.2.2)Options: Not Provided
II.2.3)Information about renewals:
This contract is subject to renewal: Not Provided
II.3)Duration Of The Contract Or Time-Limit For Completion
Duration in months: 47 (from the award of the contract)

Information About Lots

Lot No: 1
Title: Kingsdown School

1)Short Description:
as per previous description

2)Common Procurement Vocabulary:
60170000 - Hire of passenger transport vehicles with driver.
60130000 - Special-purpose road passenger-transport services.

3)Quantity Or Scope: Not Provided

4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided


5)Additional Information About Lots: Not Provided

Lot No: 2
Title: The St Christopher's School

1)Short Description:
As per the previous description

2)Common Procurement Vocabulary:
60170000 - Hire of passenger transport vehicles with driver.
60130000 - Special-purpose road passenger-transport services.

3)Quantity Or Scope: Not Provided

4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided


5)Additional Information About Lots: Not Provided

Section III: Legal, Economic, Financial And Technical Information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Not Provided

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Not Provided

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Not Provided

III.1.4)Other particular conditions:
The performance of the contract is subject to particular conditions: Not Provided
III.2)Conditions For Participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
Not Provided
III.2.2)Economic and financial capacity
Economic and financial capacity - means of proof required:
Not Provided

III.2.3)Technical capacity
Technical capacity - means of proof required
Not Provided
III.2.4)Information about reserved contracts: Not Provided
III.3)Conditions Specific To Service Contracts
III.3.1)Information about a particular profession:
Execution of the service is reserved to a particular profession: Not Provided
III.3.2)Staff responsible for the execution of the service:
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: Not Provided
Section IV: Procedure
IV.1)Type Of Procedure
IV.1.1)Type of procedure: Open

IV.2)Award Criteria
IV.2.1)Award criteria:
The most economically advantageous tender in terms of
The criteria stated below
Criteria - Weighting
Approach and Methodology - 20

IV.2.2)Information about electronic auction:
An electronic auction will be used: No

IV.3)Administrative Information
IV.3.1)File reference number attributed by the contracting authority: Not Provided
IV.3.2)Previous publication(s) concerning the same contract: Not Provided
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

Date: 09/06/2014
Time-limit for receipt of requests for documents or for accessing documents: 17:00

IV.3.4)Time-limit for receipt of tenders or requests to participate
Date: 23/06/2014
Time: 12:00
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up: Not Provided
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Until: 2014-09-01 00:00:00.0

IV.3.8)Conditions for opening tenders
Not Provided

Section VI: Complementary Information

VI.1)This Is A Recurrent Procurement: Not Provided
VI.2)Information about European Union funds:
The contract is related to a project and/or programme financed by European Union funds: Not Provided
VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
To view this notice, please click here:
https://www.paessex.gov.uk/delta/viewNotice.html?noticeId=97543601
GO-201451-PRO-5640655 TKR-201451-PRO-5640654

VI.4)Procedures For Appeal
VI.4.1)Body responsible for appeal procedures:
Not Provided

VI.4.2)Lodging of appeals: Not Provided

VI.4.3)Service from which information about the lodging of appeals may be obtained:
Not Provided

VI.5) Date Of Dispatch Of This Notice: 01/05/2014

ANNEX A

IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
1: Contracting Authority
Essex County Council
County Hall,, Market Rd,, Chelmsford, CM1 1QH, United Kingdom