UK-Colchester: Accommodation cleaning services.
Section I: Contracting Authority
I.1) Name and addresses
University Of Essex
Wivenhoe Park, Colchester, CO4 3SQ, United Kingdom
Tel. +44 0206874217, Email: procure@essex.ac.uk
Contact: Nigel Hopgood
Main Address: www.essex.ac.uk
NUTS Code: UKH3
I.2) Joint procurement
The contract involves joint procurement: No.
In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
The contract is awarded by a central purchasing body: No.
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Colchester:-Accommodation-cleaning-services./732C2AQ3J3
Additional information can be obtained from: the abovementioned address
Tenders or requests to participate must be sent electronically via http://www.delta-esourcing.com/tenders/UK-UK-Colchester:-Accommodation-cleaning-services./X83846546H to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: T687 Summer and Ad Hoc Cleaning Framework
Reference Number: T687
II.1.2) Main CPV Code:
90911100 - Accommodation cleaning services.

II.1.3) Type of contract: SERVICES
II.1.4) Short description: The University Of Essex seeks to create a framework agreement to facilitate the delivery of our summer accommodation cleaning requirements at our Colchester Campus over the next 4 years, commencing May 2018.

Up to 7 suitably experienced and capable contractors will be awarded positions on the framework. Call off contracts for individual cleaning service packages will be placed either by direct award or mini-competition, at the discretion of the University.

Contractors will be required to clean student accommodation in preparation for delegates attending summer events at the University. This activity requires a high level of contractor operative resource to be applied over several short periods during each summer to cover the circa 800 rooms that will require cleaning during the space of just a few days. Therefore, a proven track record in successfully resourcing, training and managing sufficient resources must be demonstrated.
II.1.5) Estimated total value:
Value excluding VAT: 500,000
Currency: GBP
II.1.6) Information about lots:
This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV codes:
90911200 - Building-cleaning services.

II.2.3) Place of performance:
UKH3 Essex

II.2.4) Description of procurement: The University Of Essex seeks to create a framework agreement to facilitate the delivery of our summer accommodation cleaning requirements at our Colchester Campus over the next 4 years, commencing May 2018.

Up to 7 suitably experienced and capable contractors will be awarded positions on the framework. Call off contracts for individual cleaning service packages will be placed either by direct award or mini-competition, at the discretion of the University.

Contractors will be required to clean student accommodation in preparation for delegates attending summer events at the University. This activity requires a high level of contractor operative resource to be applied over several short periods during each summer to cover the circa 800 rooms that will require cleaning during the space of just a few days. Therefore, a proven track record in successfully resourcing, training and managing sufficient resources must be demonstrated.

In addition, the Framework Contractors may be requested to deliver other Ad Hoc cleaning services as and when required. These services will be called off via direct award using the schedule of rates submitted or via mini-competition. Contractors must be able to deliver both types of cleaning service required.

In order to express an interest and participate in the tender process, applicants not already registered must sign up to the e-sourcing website as a supplier at: www.delta-esourcing.com

Once registered, applicants must access the tender event and download the tender pack at:

http://www.delta-esourcing.com/tenders/UK-UK-Colchester:-Accommodation-cleaning-services./732C2AQ3J3

During the period 21/02/2018 to 15/03/2018 only, all applicants must attend the University of Essex Colchester Campus to survey and fully understand the service location and its requirements.

All points of service clarification will be recorded and shared with other applicants.

Applicant visits to Campus are by appointment only and must be arranged with the University Of Essex Accommodation Team, contact details of which are included within the tender document.

The time/closing date for expressions of interest, in the form of a fully completed tender submission, is midday on 22nd March 2018.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 500,000
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Start: 01/05/2018 / End: 30/04/2022
This contract is subject to renewal: No
Description of renewals: Not provided

II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: Not provided


Section III: Legal, Economic, Financial And Technical Information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Not Provided
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.5) Information about reserved contracts (if applicable)
The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
The execution of the contract is restricted to the framework of sheltered employment programmes: No

III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Reference to the relevant law, regulation or administrative provision:
Not Provided
III.2.2) Contract performance conditions
Not Provided
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
IV.1) Description OPEN
IV.1.1) Type of procedure: Open

IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 7
In the case of framework agreements justification for any duration exceeding 4 years: Not Provided


IV.1.6) Information about electronic auction:
An electronic auction will be used: No
Additional information about electronic auction: Not provided
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure:
Notice number in the OJ S: Not provided
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 22/03/2018 Time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
Duration in month(s): 3

IV.2.7) Conditions for opening of tenders:
Date: 22/03/2018
Time: 12:00


Section VI: Complementary Information
VI.1) Information about recurrence
This is a recurrent procurement: No
Estimated timing for further notices to be published: Not provided
VI.2) Information about electronic workflows
Electronic ordering will be used No
Electronic invoicing will be accepted No
Electronic payment will be used No
VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.paessex.gov.uk/tenders/UK-UK-Colchester:-Accommodation-cleaning-services./732C2AQ3J3

To respond to this opportunity, please click here:
https://www.paessex.gov.uk/respond/732C2AQ3J3
VI.4) Procedures for review
VI.4.1) Review body:
High Court of England and Wales
Royal Courts of Justice, Strand, London, WC2A 2LL, United Kingdom
Tel. +44 2079477882
Internet address: www.justice.gov.uk
VI.4.2) Body responsible for mediation procedures:
Not provided
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Not Provided
VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
VI.5) Date Of Dispatch Of This Notice: 19/02/2018

Annex A