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University of Essex: T687 Summer and Ad Hoc Cleaning Framework

  University of Essex is using Delta eSourcing to run this tender exercise

Notice Summary
Title: T687 Summer and Ad Hoc Cleaning Framework
Notice type: Contract Notice
Authority: University of Essex
Nature of contract: Not applicable
Procedure: Open
Short Description: The University Of Essex seeks to create a framework agreement to facilitate the delivery of our summer accommodation cleaning requirements at our Colchester Campus over the next 4 years, commencing May 2018. Up to 7 suitably experienced and capable contractors will be awarded positions on the framework. Call off contracts for individual cleaning service packages will be placed either by direct award or mini-competition, at the discretion of the University. Contractors will be required to clean student accommodation in preparation for delegates attending summer events at the University. This activity requires a high level of contractor operative resource to be applied over several short periods during each summer to cover the circa 800 rooms that will require cleaning during the space of just a few days. Therefore, a proven track record in successfully resourcing, training and managing sufficient resources must be demonstrated.
Published: 19/02/2018 16:20
Please note that the deadline for response to this opportunity has passed. However, you can still register or log-into the Delta eSourcing solution to prepare your Supplier Profile for future opportunities.

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UK-Colchester: Accommodation cleaning services.
Section I: Contracting Authority
      I.1) Name and addresses
             University Of Essex
             Wivenhoe Park, Colchester, CO4 3SQ, United Kingdom
             Tel. +44 0206874217, Email: procure@essex.ac.uk
             Contact: Nigel Hopgood
             Main Address: www.essex.ac.uk
             NUTS Code: UKH3
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Colchester:-Accommodation-cleaning-services./732C2AQ3J3
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent electronically via http://www.delta-esourcing.com/tenders/UK-UK-Colchester:-Accommodation-cleaning-services./X83846546H to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Education

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: T687 Summer and Ad Hoc Cleaning Framework       
      Reference Number: T687
      II.1.2) Main CPV Code:
      90911100 - Accommodation cleaning services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: The University Of Essex seeks to create a framework agreement to facilitate the delivery of our summer accommodation cleaning requirements at our Colchester Campus over the next 4 years, commencing May 2018.

Up to 7 suitably experienced and capable contractors will be awarded positions on the framework. Call off contracts for individual cleaning service packages will be placed either by direct award or mini-competition, at the discretion of the University.

Contractors will be required to clean student accommodation in preparation for delegates attending summer events at the University. This activity requires a high level of contractor operative resource to be applied over several short periods during each summer to cover the circa 800 rooms that will require cleaning during the space of just a few days. Therefore, a proven track record in successfully resourcing, training and managing sufficient resources must be demonstrated.       
      II.1.5) Estimated total value:
      Value excluding VAT: 500,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      90911200 - Building-cleaning services.
      
      II.2.3) Place of performance:
      UKH3 Essex
      
      II.2.4) Description of procurement: The University Of Essex seeks to create a framework agreement to facilitate the delivery of our summer accommodation cleaning requirements at our Colchester Campus over the next 4 years, commencing May 2018.

Up to 7 suitably experienced and capable contractors will be awarded positions on the framework. Call off contracts for individual cleaning service packages will be placed either by direct award or mini-competition, at the discretion of the University.

Contractors will be required to clean student accommodation in preparation for delegates attending summer events at the University. This activity requires a high level of contractor operative resource to be applied over several short periods during each summer to cover the circa 800 rooms that will require cleaning during the space of just a few days. Therefore, a proven track record in successfully resourcing, training and managing sufficient resources must be demonstrated.

In addition, the Framework Contractors may be requested to deliver other Ad Hoc cleaning services as and when required. These services will be called off via direct award using the schedule of rates submitted or via mini-competition. Contractors must be able to deliver both types of cleaning service required.

In order to express an interest and participate in the tender process, applicants not already registered must sign up to the e-sourcing website as a supplier at: www.delta-esourcing.com

Once registered, applicants must access the tender event and download the tender pack at:

http://www.delta-esourcing.com/tenders/UK-UK-Colchester:-Accommodation-cleaning-services./732C2AQ3J3

During the period 21/02/2018 to 15/03/2018 only, all applicants must attend the University of Essex Colchester Campus to survey and fully understand the service location and its requirements.

All points of service clarification will be recorded and shared with other applicants.

Applicant visits to Campus are by appointment only and must be arranged with the University Of Essex Accommodation Team, contact details of which are included within the tender document.

The time/closing date for expressions of interest, in the form of a fully completed tender submission, is midday on 22nd March 2018.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 500,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 01/05/2018 / End: 30/04/2022       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement    
         Framework agreement with several operators       
         Envisaged maximum number of participants to the framework agreement: 7           
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 22/03/2018 Time: 12:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 3
      
      IV.2.7) Conditions for opening of tenders:
         Date: 22/03/2018
         Time: 12:00
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used No       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.paessex.gov.uk/tenders/UK-UK-Colchester:-Accommodation-cleaning-services./732C2AQ3J3

To respond to this opportunity, please click here:
https://www.paessex.gov.uk/respond/732C2AQ3J3
   VI.4) Procedures for review
   VI.4.1) Review body:
             High Court of England and Wales
       Royal Courts of Justice, Strand, London, WC2A 2LL, United Kingdom
       Tel. +44 2079477882
       Internet address: www.justice.gov.uk
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 19/02/2018

Annex A


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