UK-Braintree: Software package and information systems.

UK-Braintree: Software package and information systems.

Section I: Contracting Authority
I.1)Name, Addresses and Contact Point(s):
Braintree District Council
Causeway House, Bocking End, Braintree, CM7 9HB, United Kingdom
Tel. +44 1376551414, Fax. +44 1376557792, Email:, URL:, URL:
Contact: Essex Procurement Hub, Attn: Will Baxter
Electronic Access URL: Not Applicable
Electronic Submission URL: not Applicable

Further information can be obtained at: As Above
Specifications and additional documents: As Above
Tenders or requests to participate must be sent to: As Above

I.2)Type of the contracting authority:
Regional or local authority

I.3) Main activity:
General Public Services

I.4) Contract award on behalf of other contracting authorities:
The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SUPPLIES
II.1.1)Title attributed to the contract by the contracting authority: Supply & Maintenance of an In-Cab Technology Solution
II.1.2)Type of contract and location of works, place of delivery or of performance: SUPPLIES

Region Codes: UKH3 - Essex
II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract

II.1.5)Short description of the contract or purchase:
Software package and information systems. Command, Control, Communication and Computer systems. Geographic information systems (GIS or equivalent). System management software package. System maintenance services. Office and computing machinery, equipment and supplies except furniture and software packages. Industry specific software package. Braintree District Council is currently looking to purchase an “In-cab” technology solution for its waste and recycling vehicles, which includes:
• Integrated commercial and domestic residual collections
• Integrated commercial and domestic recycling collections
• Domestic food waste collections
• Domestic green waste collections
Braintree District Council is seeking an “In-cab” technology solution that will provide an effective means of communication between back office, customer service function and front line vehicles to initially deliver maximum efficiencies within it waste services. The software should be easy to use and the hardware units for the vehicles should be hard wearing and securely fitted inside the vehicles with ease of access to all crew members. The system must allow free flowing information between all collection crews, back office staff and customer services.
The software and hardware units will also require an on-going maintenance programme, with a maintenance contract to provide technical support and linked warranty and replacement specifications that are clear and transparent.
The equipment must be entirely suitable for the purpose and requirements set out in the specification. It is envisaged that the system will be utilized across other departments in the future such as, but not limited to, street cleansing, horticultural services, environmental services and pest control. The solution will need to be adaptable, with the ability to meet future technological and software advancements.

II.1.6)Common Procurement Vocabulary:
48000000 - Software package and information systems.

35710000 - Command, Control, Communication and Computer systems.

38221000 - Geographic information systems (GIS or equivalent).

48781000 - System management software package.

50324100 - System maintenance services.

30000000 - Office and computing machinery, equipment and supplies except furniture and software packages.

48100000 - Industry specific software package.

II.1.7) Information about Government Procurement Agreement (GPA):
The contract is covered by the Government Procurement Agreement (GPA): Yes
This contract is divided into lots: No
II.1.9)Information about variants:
Variants will be accepted: No

II.2)Quantity Or Scope Of The Contract
II.2.1)Total quantity or scope:
Supply, Installation and maintenance of the solution's software and hardware, for the life of the equipment.
Estimated value excluding VAT: 370,000
Currency: GBP

II.2.2)Options: Not Provided
II.2.3)Information about renewals:
This contract is subject to renewal: Not Provided
II.3)Duration Of The Contract Or Time-Limit For Completion
Duration in months: 120 (from the award of the contract)

Information About Lots

Section III: Legal, Economic, Financial And Technical Information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Not Provided

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Not Provided

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Not Provided

III.1.4)Other particular conditions:
The performance of the contract is subject to particular conditions:Yes
If Yes, description of particular conditions:
Within PQQ and Tender Documentation
III.2)Conditions For Participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of these criteria are at

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists. Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial capacity
Economic and financial capacity - means of proof required:
Not Provided

III.2.3)Technical capacity
Technical capacity - means of proof required
Not Provided
III.2.4)Information about reserved contracts: Not Provided
Section IV: Procedure
IV.1)Type Of Procedure
IV.1.1)Type of procedure: Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
Envisaged minimum number: 3 and maximum number: 7
Objective Criteria for choosing the limited number of candidates:
As per criteria listed within the Pre Qualification Questionnaire
IV.2)Award Criteria
IV.2.1)Award criteria:
The most economically advantageous tender in terms of
The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction:
An electronic auction will be used: No

IV.3)Administrative Information
IV.3.1)File reference number attributed by the contracting authority: PROC14-0101
IV.3.2)Previous publication(s) concerning the same contract: No

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

Not Provided

IV.3.4)Time-limit for receipt of tenders or requests to participate
Date: 13/03/2014
Time: 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates: Not Provided
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up: Not Provided

Section VI: Complementary Information

VI.1)This Is A Recurrent Procurement: No
VI.2)Information about European Union funds:
The contract is related to a project and/or programme financed by European Union funds: No
VI.3)Additional Information: To express an interest in this contract please send an email containing your company name, contact pointand email address to referencing PROC14-0101.

Pre Qualification Questionnaires will be sent to all who express an interest AFTER the deadline of 15:00 hours on the 13.3.2014.
To view this notice, please click here:
GO-201424-PRO-5437093 TKR-201424-PRO-5437092

VI.4)Procedures For Appeal
VI.4.1)Body responsible for appeal procedures:
Not Provided

VI.4.2)Lodging of appeals: Not Provided

VI.4.3)Service from which information about the lodging of appeals may be obtained:
Not Provided

VI.5) Date Of Dispatch Of This Notice: 04/02/2014