UK-Hertford: Lockers.

UK-Hertford: Lockers.

Section I: Contracting Authority
I.1)Name, Addresses and Contact Point(s):
Hertfordshire County Council
Hertfordshire County Council, Strategic Procurement Group, County Hall, Pegs Lane, Hertford, SG13 8DQ, United Kingdom
Tel. +44 1707292468, Fax. +44 1992588416, Email:, URL:, URL: following the instructions given in VI.3 (Additional Information)
Attn: Anita Shipman

Further information can be obtained at: As Above
Specifications and additional documents: As Above
Tenders or requests to participate must be sent to: As Above

I.2)Type of the contracting authority:
Regional or local authority

I.3) Main activity:
General Public Services

I.4) Contract award on behalf of other contracting authorities:
The contracting authority is purchasing on behalf of other contracting authorities: Yes

Section II: Object Of The Contract: SUPPLIES
II.1.1)Title attributed to the contract by the contracting authority: The Supply of Steel Lockers
II.1.2)Type of contract and location of works, place of delivery or of performance: SUPPLIES

Region Codes: UKH23 - Hertfordshire
II.1.3) Information about a public contract, a framework or a dynamic purchasing system: The notice involves the setting up of a framework agreement

II.1.4)Information on framework agreement:

Framework agreement with a single operator
II.1.5)Short description of the contract or purchase:
Lockers. Boxes and lockers. The Supply of Steel Lockers

II.1.6)Common Procurement Vocabulary:
44421720 - Lockers.

44421700 - Boxes and lockers.

II.1.7) Information about Government Procurement Agreement (GPA):
The contract is covered by the Government Procurement Agreement (GPA): Yes
This contract is divided into lots: Not Provided
II.1.9)Information about variants:
Variants will be accepted: Not Provided

II.2)Quantity Or Scope Of The Contract
II.2.1)Total quantity or scope:
This contract shall have a contract period of three (3) years with the option to extend on an annual basis for up to a maximum of a further one (1) years at the sole discretion of the Contracting Authority. The estimated total value of the Contract stated below is for the core contract period and does not include the value of any extension period. Further details of the requirement are available on the following link:

As part of the Council's commitment to partnership working the Council is acting as a Central Purchasing Body as defined by the EU Combined Procurement Directive 2004/18/EC and this is a joint collaboration between the members of the Central Buying Consortium (CBC) and Eastern Shires Purchasing Organisation (ESPO).

The current participating members are Hertfordshire County Council, Eastern Shires Purchasing Organisation, Hampshire County Council, Kent County Council, Dorset County Council and West Sussex County Council. Details of the current participating member authorities' requirements for delivery of supplies will be stated in the tender documents.

During the framework agreement period there is a possibility that other public sector bodies may wish to participate. In addition to the organisations listed above, the framework agreement is open to all public sector bodies served by the Pro5 Group (comprising The Eastern Shires Purchasing Organisation, Yorkshire Purchasing Organisation, Central Buying Consortium, West Mercia Supplies and The North East Purchasing Organisation) and details of current members of each organisation can be found by following the various organisation website links on the Pro5 Group website

Also, the framework agreement is open to member authorities of the Regional Improvement and Efficiency Partnership (RIEP) for the East of England (including any successor body) and a current list of member authorities can be found on their website using the following link:

No fixed list of organisations is set out within the tender exercise and no guarantee can be given as to the exact amount of business which may result from this tender exercise. However, the contractor will be expected to supply the goods to any organisation identified above, including their customers and affiliates, which is authorised by the Council. Any organisation that utilises this framework agreement shall do so under the terms and conditions of this agreement.
Estimated value excluding VAT:
Range between: 1,380,000 and 1,800,000
Currency: GBP

II.2.2)Options: Not Provided
II.2.3)Information about renewals:
This contract is subject to renewal: Not Provided
II.3)Duration Of The Contract Or Time-Limit For Completion
Duration in months: 36 (from the award of the contract)

Section III: Legal, Economic, Financial And Technical Information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Not Provided

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Not Provided

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Not Provided

III.1.4)Other particular conditions:
The performance of the contract is subject to particular conditions: Not Provided
III.2)Conditions For Participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
Not Provided
III.2.2)Economic and financial capacity
Economic and financial capacity - means of proof required:
Not Provided

III.2.3)Technical capacity
Technical capacity - means of proof required
Not Provided
III.2.4)Information about reserved contracts: Not Provided
Section IV: Procedure
IV.1)Type Of Procedure
IV.1.1)Type of procedure: Open

IV.2)Award Criteria
IV.2.1)Award criteria:
The most economically advantageous tender in terms of
The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction:
An electronic auction will be used: No

IV.3)Administrative Information
IV.3.1)File reference number attributed by the contracting authority: HCC Contract Ref No: HCC1306307. Tender Box Access Code: 65KSWZW397
IV.3.2)Previous publication(s) concerning the same contract: No

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

Not Provided

IV.3.4)Time-limit for receipt of tenders or requests to participate
Date: 01/07/2013
Time: 12:00
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up: English

IV.3.7)Minimum time frame during which the tenderer must maintain the tender Not Provided
IV.3.8)Conditions for opening tenders
Date: 01/07/2013
Time: 12:00

Section VI: Complementary Information

VI.1)This Is A Recurrent Procurement: Not Provided
VI.2)Information about European Union funds:
The contract is related to a project and/or programme financed by European Union funds: Not Provided

Hertfordshire County Council has moved to a new way of e-Tendering and worked closely with its Districts and Partners to create a joint procurement website called Supply Hertfordshire. This website is supported by BiP Solutions who provide a system called Delta which is the background platform to Supply Hertfordshire.

The Tender Process
This tender is a one stage process. If you wish to be considered as a tenderer you must complete and submit a Tender Bid by using the Tenderbox through BiP’s Delta by the due date of 12 noon on Monday 1st July 2013. Tender Bids cannot be uploaded after the closing date/time.

Step 1: Registering with Supply Hertfordshire
To participate in this tender you will need to go into and register, thereafter you will be issued with a USERNAME and PASSWORD. (If you have already registered with Delta or Supply Hertfordshire, please follow the link above where you can log on using your existing username and password. If you have registered and have forgotten your Username and Password, please click on the forgotten password link below the log in box.) Please keep this USERNAME and PASSWORD secure, and do not pass it to any third parties.

Step 2: Completing your Tender Documents
To obtain and complete the Tender Documents, you will need to go into the Response Manager area and enter the Access Code 65KSWZW397. You will then need to download the relevant documents and complete. Any supporting documents should be cross-referenced to the relevant question. If the Council requires further information concerning your tender bid, your organisation will be contacted. However, please provide full details and answer all questions, as the Council reserves the right not to ask tenderers for any further information or clarification.

Step 3: Uploading Your Completed Tender Bid
Once you have completed your Tender Bid you must then “upload” your completed response into the Tenderbox (Access Code 65KSWZW397) and ensure it has been submitted as a response.

Please make sure you have submitted your Tender Bid to the correct Access Code, the Council will not be held accountable for any errors made by a tenderer in submitting your Tender Bid.

If you are experiencing problems, then please contact the Delta helpdesk via email at or call 0845 270 7050 Monday to Friday 8:30am – 5:30pm for further assistance.

Further Information

For further information on How to do Business with Hertfordshire County Council including current and past tenders please visit

Communication with the Council (or Buyer within Delta)

The Delta system enables questions and answers to be exchanged via the e-mail facility in the Tenderbox and communication with the buyer must happen via this method.

However, if questions are deemed to be of relevance to other tenderers the question and answer will be transmitted via the Delta e-mail system to all tenderers.

If you are experiencing problems with the system, then please contact the Delta helpdesk via email at or call: 0845 270 7050 9am to 5:30pm Monday to Friday, for further assistance

The Council reserves the right at any time to cease the tendering process and not award a contract or to award only part of the opportunity described in this notice. If the Council takes up this right then they will not be responsible for, or pay the expenses or losses, which may be incurred by any tenderer as a result.

The Council undertakes to hold confidential any information provided in the proposal submitted, subject to the Council's obligations under the law, including the Freedom of Information Act 2000. If the applicant considers that any of the information submitted in the proposal should not be disclosed because of its sensitivity then this should be stated with the reason for considering it sensitive. The Council will then endeavour to consult with the applicant about such sensitive information when considering any request received under the Freedom of Information Act 2000 before replying to such a request.

Due to the current economic climate, Hertfordshire County Council reserves the right to carry out additional financial checks on all companies tendering for this Contract at any time during the procurement process, to ensure that they continue to meet the Council's requirements and remain financially viable to perform the Contract.
To view this notice, please click here:
GO-2013521-PRO-4818881 TKR-2013521-PRO-4818880

VI.4)Procedures For Appeal
VI.4.1)Body responsible for appeal procedures:
See VI.4.2

VI.4.2)Lodging of appeals: Hertfordshire County Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers to allow unsuccessful tenderers to raise any complaints before the contract is entered into.

If a complaint between the Council and the tenderer regarding the award of a contract has not been successfully resolved, relevant provisions of the Public Contracts Regulations 2006 (as amended) will apply. The aggrieved party is advised to seek independent legal advice in relation to remedies they can pursue under the Public Contracts Regulations 2006 (as amended).

VI.4.3)Service from which information about the lodging of appeals may be obtained:
Not Provided

VI.5) Date Of Dispatch Of This Notice: 21/05/2013


IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
1: Contracting Authority
Hampshire County Supplies
Bar End Road, Winchester, SO23 9NR, United Kingdom

IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
2: Contracting Authority
Kent County Supplies
Gibson Drive, West Malling, ME19 4QG, United Kingdom

IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
3: Contracting Authority
Dorset County Council
Colliton Park, Dorchester, DT1 1XJ, United Kingdom

IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
4: Contracting Authority
West Sussex County Council
County Hall, Chichester, United Kingdom

IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
5: Contracting Authority
Eastern Shires Purchasing Organisation
Barnsdale Way, Grove Park, Enderby, Leicester, LE19 1ES, United Kingdom