UK-Colchester: Building and facilities management services.

UK-Colchester: Building and facilities management services.

Section I: Contracting Authority

I.1) Name, Addresses and Contact Point(s):
University of Essex
Wivenhoe Park, Colchester, CO4 3SQ, United Kingdom
Tel. +44 1206876197, Email:
Contact: Central Procurement Unit
Main Address:, Address of the buyer profile:

I.2) Joint procurement:
The contract involves joint procurement: Yes
In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
The contract is awarded by a central purchasing body: No

I.4)Type of the contracting authority:
Body governed by public law

I.5) Main activity:

Section II: Object Of The Contract

II.1) Scope of the procurement

II.1.1) Title: Provision of Total Facilities Management Services
Reference number: T622

II.1.2) Main CPV code:
79993000 - Building and facilities management services.

II.1.3) Type of contract: SERVICES

II.1.4) Short description: The University of Essex is seeking tenders for the provision of Total Facilities Management (TFM) services. A Framework Agreement shall be established with a single contractor. Under the Framework, an individual call-off contract for the provision of Hard and Soft FM services at the University's Southend and Loughton campuses and part of its Colchester campus will immediately be awarded by the University.

It is currently proposed that Southend-on-Sea Forum Management Ltd (The Forum) may also award a call-off contract during the Framework period for the provision of hard and soft FM services at The Forum building in Southend-on-Sea. The Forum shall reserve the right to determine whether or not to award a call-off contract. Southend-on-Sea Forum Management Ltd is jointly owned by the University of Essex, Southend-on-Sea Borough Council and South Essex College of Further and Higher Education.

The call-off contract terms shall be NEC3 Option A Terms Service Contract.

II.1.6) Information about lots
This contract is divided into lots: No

II.1.7) Total value of the procurement (excluding VAT)
Value: 9,500,000


II.2) Description

II.2.2) Additional CPV code(s):
79993100 - Facilities management services.
50000000 - Repair and maintenance services.
50700000 - Repair and maintenance services of building installations.
50710000 - Repair and maintenance services of electrical and mechanical building installations.
50711000 - Repair and maintenance services of electrical building installations.
50712000 - Repair and maintenance services of mechanical building installations.
50324200 - Preventive maintenance services.
50531200 - Gas appliance maintenance services.
50800000 - Miscellaneous repair and maintenance services.
79992000 - Reception services.
79710000 - Security services.
90911000 - Accommodation, building and window cleaning services.
90922000 - Pest-control services.
98341120 - Portering services.

II.2.3) Place of performance
Nuts code:
UKH3 - Essex

Main site or place of performance:

II.2.4) Description of the procurement: Tenderers will be required to provide a fixed Schedule of Rates (SoR) which will be used to calculate all call-off contract prices under the Framework, including the University and the Forum call-offs. Tenderers will be required to provide a call-off contract price for the University using the fixed SoR. The University’s call-off contract price will be evaluated. The SoR itself will not be evaluated. The Framework Agreement shall be for a period of 4 years. The initial call-off contract to be immediately awarded by the University under the Framework will be for an initial period of 39 months with an option to extend annually for a further two 12 month periods (39+12+12 months). The estimated value of the contract to be awarded by the University under this Framework is £1 million per annum.

II.2.5) Award criteria:
Quality criterion - Name: Quality / Weighting: 50

Price - Weighting: 50

II.2.11) Information about options
Options: No

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information: Not Provided

Section IV: Procedure

IV.1) Description

IV.1.1)Type of procedure: Restricted

IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement: No
A dynamic purchasing system was set up: No

IV.1.6) Information about electronic auction
An electronic auction has been used: No

IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure
Not Provided

IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

Contract No: T622
Lot Number: Not Provided
Title: Not Provided

A contract/lot is awarded: Yes

V.2) Award of contract

V.2.1) Date of conclusion of the contract: 30/06/2017

V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 0 (SME - as defined in Commission Recommendation 2003/361/EC)
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6

V.2.3) Name and address of the contractor

The contract has been awarded to a group of economic operators: No

Contractor (No.1)
Interserve (Facilities Management) Ltd
Capital Tower, 91 Waterloo Road, London, SE1 8RT, United Kingdom
Tel. +44 2032671200, Email:
Internet address:
The contractor is an SME: No

V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 9,500,000
Total value of the contract/lot: 9,500,000
Currency: GBP

V.2.5) Information about subcontracting
The contract is likely to be subcontracted: No

Section VI: Complementary information

VI.3) Additional information: Selection Questionnaires (SQs) must be submitted by the deadline stated within Section IV.2.2 of this Notice.

This is a 2-stage Restricted Tender Process and University of Essex is only requesting SQs at this stage. For information purposes only, a draft copy of the specification, Framework terms and Call-Off Contract terms have been uploaded onto Delta. Please note that these documents are subject to amendment and final versions will be published at ITT stage. Applicants must not submit any of these documents as part of their SQ submission.
To view this notice, please click here:

VI.4) Procedures for review

VI.4.1) Review body
University of Essex
Wivenhoe Park, Colchester, CO4 3SQ, United Kingdom
Tel. +44 1206876197, Email:
Internet address:

VI.4.3) Review procedure
Precise information on deadline(s) for review procedures: University of Essex shall incorporate a 10 calendar day standstill period at the point information on the award of the Framework is communicated to tenderers, allowing unsuccessful tenderers to seek further debriefing from the University before the Framework is entered into.

VI.4.4) Service from which information about the review procedure may be obtained
Not Provided

VI.5) Date of dispatch of this notice: 08/08/2017


I) Address of the other contracting authority on behalf of which the contracting authority is purchasing
1: Contracting Authority
Southend-on-Sea Forum Management Ltd
The Forum Southend-On-Sea, Elmer Square, Southend-On-Sea, SS1 1NE, United Kingdom
Main Address:

2: Contracting Authority
Southend-On-Sea Borough Council
Civic Centre, Victoria Avenue, Southend on Sea, SS2 6ER, United Kingdom
Main Address:

3: Contracting Authority
South Essex College of Further and Higher Education
Luker Road, Southend-on-Sea, SS1 1ND, United Kingdom
Main Address: