UK-Braintree: Insurance services.

UK-Braintree: Insurance services.

Section I: Contracting Authority
I.1)Name, Addresses and Contact Point(s):
Greenfields Community Housing
Greenfields House, Charter Way, Braintree, CM77 8FG, United Kingdom
Tel. +44 1376332483, Email:
Contact:, Attn: Mandy Rose

Further information can be obtained at: As Above
Specifications and additional documents: As Above
Tenders or requests to participate must be sent to: As Above

I.2)Type of the contracting authority:
Body governed by public law

I.3) Main activity:
Housing and community amenities

I.4) Contract award on behalf of other contracting authorities:
Not Provided

Section II: Object Of The Contract: SERVICES
II.1.1)Title attributed to the contract by the contracting authority: Insurance Services
II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES
Service Category: 6

Region Codes: UKH3 - Essex
II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract

II.1.5)Short description of the contract or purchase:
Insurance services. Property, business interuption, liability, motor vehicle, engineering, personal accident, fidelity guarantee, professional indemnity, construction related and other insurances and insurance services as required by Greenfields Community Housing.

II.1.6)Common Procurement Vocabulary:
66510000 - Insurance services.

II.1.7) Information about Government Procurement Agreement (GPA):
The contract is covered by the Government Procurement Agreement (GPA): Not Provided
This contract is divided into lots: Not Provided
II.1.9)Information about variants:
Variants will be accepted: Not Provided

II.2)Quantity Or Scope Of The Contract
II.2.1)Total quantity or scope:
Non-life insurance and related services. Greenfields will be looking to enter into a Long Term Agreement or similar undertaking for 3 years with a possible option to extend the contract for a further 2 x 12 months, all subject to either a satisfactory service, cost and/or perfomance
Estimated value excluding VAT: 2,000,000
Currency: GBP

II.2.2)Options: Not Provided
II.2.3)Information about renewals:
This contract is subject to renewal: Not Provided
II.3)Duration Of The Contract Or Time-Limit For Completion
Not Provided

Section III: Legal, Economic, Financial And Technical Information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Not Provided

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Not Provided

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Not Provided

III.1.4)Other particular conditions:
The performance of the contract is subject to particular conditions: Not Provided
III.2)Conditions For Participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
Not Provided
III.2.2)Economic and financial capacity
Economic and financial capacity - means of proof required:
Not Provided

III.2.3)Technical capacity
Technical capacity - means of proof required
Not Provided
III.2.4)Information about reserved contracts: Not Provided
III.3)Conditions Specific To Service Contracts
III.3.1)Information about a particular profession:
Execution of the service is reserved to a particular profession: Yes
If yes, reference to relevant law, regulation or administrative provision:
This service will be regulated by the provisions of the Insurance Companies Act 1982 and any other modifications thereof. Suppliers of insurance services will be required to be authorised by the Financial Services Authority.
III.3.2)Staff responsible for the execution of the service:
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: Yes
Section IV: Procedure
IV.1)Type Of Procedure
IV.1.1)Type of procedure: Negotiated
Some candidates have already been selected: No
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
Envisaged minimum number: 4 and maximum number: 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue: Yes
IV.2)Award Criteria
IV.2.1)Award criteria:
The most economically advantageous tender in terms of
The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction:
An electronic auction will be used: No

IV.3)Administrative Information
IV.3.1)File reference number attributed by the contracting authority: GREEN0282
IV.3.2)Previous publication(s) concerning the same contract: Not Provided
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

Date: 28/11/2014
Time-limit for receipt of requests for documents or for accessing documents: 12:00
Payable documents: No

IV.3.4)Time-limit for receipt of tenders or requests to participate
Date: 01/12/2014
Time: 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates: Not Provided
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up: Not Provided

Section VI: Complementary Information

VI.1)This Is A Recurrent Procurement: Not Provided
VI.2)Information about European Union funds:
The contract is related to a project and/or programme financed by European Union funds: Not Provided
VI.3)Additional Information: Greenfields owns and manage approximately 8,000 homes. The insurance arrangements will require extensive resources on the part of insurance service providers. The insurance of social landlords is a highly specialist field and Greenfields will require respondents to this notice to be able to demonstrate clealry a strong track record of insurance provision in the RSL sector. This will include providing details of the number of housing associations (not local authorities, charities, care homes or other similar interests) which you service, the number of units you insure, your main insurance providers, details of your insurance policy wordings and evidence of detailed knowledge and experience on the part of all account servicing, claims handling and risk management staff. The proposal will be expected to demonstrate in practical terms the capability of tenderers to manage effectively the insurance arrangements for Greenfields, as well as providing competitive insurance terms from experienced RSL insurers. Greenfields requires that all insurers proposed for its insurance arrangements shall be at least BBB rated by Standard & Poors or an equivalent rating agency.The review is to be a multi-stage procedure. Responses to this notice in the form of a completed PQQ are required by noon 1st December 2014. Candidates to enter the negotiated stage of the process will be selected from those repsonses. The costed tenders from those candidates selected as tenderers must be submitted by1600 hours 26th January 2015
To view this notice, please click here:
GO-20141021-PRO-6104582 TKR-20141021-PRO-6104581

VI.4)Procedures For Appeal
VI.4.1)Body responsible for appeal procedures:
Greenfields Community Housing
Greenfields House, Braintree, CM77 8FG, United Kingdom
Tel. +44 1376332483

VI.4.2)Lodging of appeals: Not Provided

VI.4.3)Service from which information about the lodging of appeals may be obtained:
Not Provided

VI.5) Date Of Dispatch Of This Notice: 21/10/2014