UK-Colchester: Letting services of short-stay furnished accommodation.

UK-Colchester: Letting services of short-stay furnished accommodation.

Preliminary Questions
This notice is published by:
Directive 2004/18/EC - Contracting Authority

Section I: Contracting Authority
Title: UK-Colchester: Letting services of short-stay furnished accommodation.
I.1)Name, Addresses and Contact Point(s):
University of Essex
Central Purchasing Unit (Estate Management Section), Wivenhoe Park, Colchester, CO4 3SQ, United Kingdom
Tel. +44 1206872068, Email:, URL:, URL:
Contact: Central Procurement Unit, Attn: Adrian Woodmore
Electronic Access URL:
Electronic Submission URL:

I.2)Type of the contracting authority and main activity or activities:
Body governed by public law

I.3) Main activity:

I.4) Contract award on behalf of other contracting authorities:
The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract
II.1.1)Title attributed to the contract by the contracting authority: T536b Accommodation for Students 2014-2015 39 Weeks
II.1.2)Type of contract and location of works:

Service Category: 17

Region Codes: UKH3 - Essex
II.1.3)Information about a framework or a dynamic purchasing system:
Not Provided
II.1.4)Short description of the contract or purchase(s):
Letting services of short-stay furnished accommodation. The University accommodation for students has been over subscribed and in order to meet our accommodation guarantee for high quality student accommodation, to the University Specification, we need to lease approximately 130 rooms for 39 weeks for the 2014-2015 academic year. The rooms must be available for student arrival on Sunday 28th September for 39 weeks, be of high quality, in line with the University standard in effort to maintain our national high rating for accommodation.
II.1.5)Common procurement vocabulary:
55250000 - Letting services of short-stay furnished accommodation.
FA01-6 - For educational use

II.1.6)Information about Government Procurement Agreement (GPA):
The contract is covered by the Government Procurement Agreement (GPA): Yes

II.2)Total Final Value Of Contract(s)
Value: 393,777.93
Currency: GBP

Section IV: Procedure
IV.1) Type Of Procedure
IV.1.1)Type of procedure: Award of a contract without prior publication of a contract notice in the Official Journal of the European Union (in the cases listed in Section 2 of Annex D1, D2 or D3)
IV.2)Award Criteria
IV.2.1)Award criteria: The most economically advantageous tender in terms of:

Criteria - Weighting

Price - 40
Quality - 30
Delivery Period - 30

IV.2.2)Information about electronic auction:
An electronic auction will be used: No

IV.3)Administrative Information
IV.3.1)File reference number attributed by the contracting authority: T536b
IV.3.2)Previous publication(s) concerning the same contract: No

Section V: Award Of Contract

1: Award And Contract Value
Contract No: T536b

V.1)Date of contract award decision: 15/09/2014
V.2) Information About Offers
Number Of Offers Received: 1
Number Of Offers Received By Electronic Means: Not Provided
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken:
Millennium Investments 2000 Ltd
Forest Road House, Forest Road, Colchester, CO4 3XA, United Kingdom

V.4)Information on value of contract:
Initial estimated total value of the contract
Value: 393,777.93
Currency: GBP

If annual or monthly value:
Number of months: 10
V.5)Information about subcontracting:
The contract is likely to be subcontracted: No

Section VI: Complementary Information
VI.1)Information about European Union funds:
The contract is related to a project and/or programme financed by European Union funds: No

VI.2)Additional Information:
This is an immediate urgent requirement, for a local bulk lease of high quality single and en-suite student rooms to match our existing standards and be accessible to the campus facilities for study and the campus experience overall.
To view this notice, please click here:
GO-2014916-PRO-6008928 TKR-2014916-PRO-6008927
VI.3.1)Body responsible for appeal procedures:
University of Essex
Wivenhoe Park, Colchester, CO4 3SQ, United Kingdom
Tel. +44 1206872068, Email:, URL:
VI.3.2)Lodging of appeals: The University, as the Contracting Authority, will incorporate a minimum 10 calender day standstill period at the point of information on the award of the contract. This period allows any organisations, as applicants, that would be in a position to respond to this opportunity to seek further clarification of the decision of the University before the contract is entered into. Applicants have two working days from notification of the award decision to request further information or briefing of the decision and that this information would need to be provided a minimum of three working days before expiry of the standstill period. Such additional information should be requested directly from the University as per the contact details stated in this notice.
VI.3.3)Service from which information about the lodging of appeals may be obtained:
Not Provided

VI.4)Date of dispatch of this notice: 16/09/2014

Justification for the choice of the negotiated procedure without prior call for competition
The works/goods/services can be provided only by a particular tenderer for reasons that are:
Extreme urgency brought about by events unforeseeable by the contracting authority/entity and in accordance with the strict conditions stated in the relevant Directive: Yes

Other justification for the award of the contract without prior publication of the contract notice in the OJEU
The contract has as its object services listed in Annex II B of the Directive: Yes

In order to benefit from the reduced time-limit referred to above, in addition to the box(es) to be ticked above, please explain in a clear and comprehensive manner why the award of the contract without prior publication of a contract notice in the Official Journal of the European Union is lawful, by stating in any case the relevant facts and, as appropriate, the conclusions of law in accordance with the Articles in Directive 2004/18/EC (500 words maximum).
The University had an unforeseen requirement for bulk, high quality, student accommodation for 39 weeks with close proximity to the University Campus due to over subscription after exam results. This is predominantly a Part B Service normally and there is no time to run a competition, and we feel there is only a single provider that can meet the requirement to the standard locally.