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Southend-on-Sea Borough Council: Tender for the Provisioning of an Employer's Agent (inclusive of Quantity Surveyor and Principal Designer Roles)

  Southend-on-Sea Borough Council has published this notice through Delta eSourcing

Notice Summary
Title: Tender for the Provisioning of an Employer's Agent (inclusive of Quantity Surveyor and Principal Designer Roles)
Notice type: Contract Notice
Authority: Southend-on-Sea Borough Council
Nature of contract: Services
Procedure: Restricted
Short Description: Southend-on-Sea Borough Council is seeking to appoint a Consultant to act as the Employer’s Agent (including Quantity Surveyor) and Principal Designer, on a Council led project to build a number of new homes within the borough. Further information can be found in the Tender Documents which can be accessed via: https://procurement.southend.gov.uk/southend/portal.nsf/index.htm
Published: 12/07/2019 15:24

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UK-Southend-on-Sea: Architectural, construction, engineering and inspection services.
Section I: Contracting Authority
      I.1) Name and addresses
             Southend-on-Sea Borough Council
             Civic Centre, Southend-on-Sea, SS2 6ER, United Kingdom
             Tel. +44 170250000, Email: procurementadvisors@southend.gov.uk
             Main Address: https://procurement.southend.gov.uk/southend/portal.nsf/index.htm
             NUTS Code: UKH31
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procurement.southend.gov.uk/southend/portal.nsf/index.htm
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Regional or local authority
      I.5) Main activity
            General public services

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Tender for the Provisioning of an Employer's Agent (inclusive of Quantity Surveyor and Principal Designer Roles)       
      Reference Number: DN419331
      II.1.2) Main CPV Code:
      71000000 - Architectural, construction, engineering and inspection services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: Southend-on-Sea Borough Council is seeking to appoint a Consultant to act as the Employer’s Agent (including Quantity Surveyor) and Principal Designer, on a Council led project to build a number of new homes within the borough. Further information can be found in the Tender Documents which can be accessed via: https://procurement.southend.gov.uk/southend/portal.nsf/index.htm       
      II.1.5) Estimated total value:
      Value excluding VAT: 195,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      71500000 - Construction-related services.
      71200000 - Architectural and related services.
      71300000 - Engineering services.
      71324000 - Quantity surveying services.
      
      II.2.3) Place of performance:
      UKH31 Southend-on-Sea
      
      II.2.4) Description of procurement: This procurement process will be carried out in accordance with The Public Contracts Regulations 2015 “Restricted” Tender Procedure.
As part of this “Restricted” procedure, the Client invites electronic responses from organisations who wish to competitively tender for the opportunity to be appointed as Employer's Agent (inclusive of Quantity Surveyor Role) and Principal Designer for the Project outlined below.

Southend-on-Sea Borough Council owns a large number of back land and underused garage sites within the Southend area. Following an in-depth Feasibility Study of 32 of these sites, the Council opted to push forward with an affordable house building programme. Phases One and 2 have been completed, delivering 34 affordable rented dwellings. Phases 3 and 4 have now been identified:

•Phase 3 of the HRA Land Review Project consists of the redevelopment of 5 underutilised garage sites in the east of the borough, within the Shoeburyness Ward

•Phase 4 consists of 3 sites within Lundy Close estate within the St Laurence ward, utilising areas of land to the east of the housing estate bordering the industrial estate.

The projected Construction Budgets are £4.9m for Phase 3, and £6.1m for Phase 4, totalling £11.1m. The key objective of this procurement process is to appoint an Employer’s Agent (including Quantity Surveyor) and Principal Designer to take both Phases from RIBA Design Stage One through to stage 7 (subject to the Lead Architect securing planning permission (RIBA Design Stage 3)). The Construction Budgets maybe subject to change.

The Supplier Questionnaire (SQ) and draft tender documents can be accessed via:
https://procurement.southend.gov.uk/southend/portal.nsf/index.htm

The deadline for receipt of clarification requests relating to the SQ Documents is: Noon 2nd August 2019
The deadline for submission of completed SQ Responses is: 14:00 Tuesday 13th August 2019.

The Minimum Level Requirements are covered in full in the Documents provided on the Electronic Tendering System. This includes, but is not limited to detail on Financial Standing, Minimum Annual Turnover Requirement and Insurance Levels. All elements which are pass / fail are fully explained within the documentation provided as part of the procurement and the related online Questionnaire.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 195,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 18/11/2019 / End: 30/12/2022       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 5
             
      Objective criteria for choosing the limited number of candidates: Further detail of the Councils approach is confirmed in the Procurement Documents.
Where the number of Applicants is below the minimum number, the Council may continue the procedure by inviting the Applicants with the required capabilities only. In line with the Regulation 65.
      II.2.10) Information about variants:
      Variants will be accepted: Yes
      II.2.11) Information about options:
      Options:       Yes             
      Description of options: Additional services or supplies may be purchased as a result of the award of this procurement.
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Information and formalities necessary for evaluating if requirements are met in accordance with Article 58 of the Directive 2014/24/EU of the European Parliament and of The Council and Regulation 58 of the Public Contracts Regulations 2015 and as set out in the Supplier Questionnaire which is available from the address in Part I.1.    
      III.1.2) Economic and financial standing       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description RESTRICTED
      IV.1.1) Type of procedure: Restricted   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO        
         The procurement involves the setting up of a dynamic purchasing system - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 13/08/2019 Time: 14:00
      IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: Not Provided       
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 3
      
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used No       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://www.paessex.gov.uk/delta/viewNotice.html?noticeId=410765512
   VI.4) Procedures for review
   VI.4.1) Review body:
             High Court of England and Wales
       Courts of Justice, Strand, London, WC2A 2LL, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 12/07/2019

Annex A


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