UK-Colchester: School cleaning services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       The Gilberd School
       Brinkley Lane, Colchester, CO4 9PU, United Kingdom
       Email: msc@gilberd.com
       Contact: Michele Schweyer
       Main Address: http://www.gilberd.com/index.php/en/
       NUTS Code: UKH3

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Gilberd school cleaning procurement            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         90919300 - School cleaning services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The successful Supplier will be required to provide cleaning services at the Gilberd School based in Colchester.

Gilberd School is a mixed 11-16 comprehensive school of currently 1,463 students rising to 1,620 within the next 3 years. The school was formed in 1958 but moved to its current site in 1980 where a vast amount of expansion has taken place to accommodate the increasing student roll. The school is currently rated Good by Ofsted with aspirations to being an Outstanding school. All the school buildings are contained within the boundaries of one site in the centre of the Highwoods development in the centre of Colchester.

The school has many excellent facilities including a new sports hall to add to the existing one, gym, a Performing Arts block, as well as well-maintained other school buildings. The Gilberd prides itself in providing an excellent environment for students that is conducive to enhanced teaching and learning.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 850,000
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKH3 - Essex
   
      Main site or place of performance:
      Essex
             

      II.2.4) Description of the procurement: The cleaning contract will commence on 27.11.2017 for an initial period of 3 years, with the opportunity to extend for a further period of a maximum of 2 years. The contract shall commence on the site of the Gilberd School in Colchester.
The school site must at all times meet health, safety and environmental standards appropriate to the site and its use and the successful Supplier must comply with the Client's health, safety and environmental policies and procedures. The services must be provided so as not to interrupt the routine of the school site.
The scope of the contract covers all cleaning provision within school buildings.
The Gilberd School is partnered with Manningtree High school whose cleaning service is currently delivered in-house. There will possibly be an option within the contract for cleaning services at Manningtree School to be delivered by the successful supplier however the supplier will be expected to quote separately for this additional optional work package

      II.2.5) Award criteria:
      Quality criterion - Name: Price,Quality / Weighting: 70,30
                  
            

      II.2.11) Information about options
         Options: Yes
         Description of these options:The Gilberd School is partnered with Manningtree High school whose cleaning service is currently delivered in-house. There will be an option within the contract for cleaning services at Manningtree School to be delivered by the successful supplier however the supplier will be expected to quote separately for this additional optional work package. More information will be included in the tender documentation.

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in this contract opportunity.


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Not Provided
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: 2017/S 125-254617    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 25/10/2017

      V.2.2) Information about tenders
         Number of tenders received: 5
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             KleanTeK Services Limited
             21 Spindle Street,, Colchester, CO4 5WX, United Kingdom
             NUTS Code: UKH3
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided          
         Total value of the contract/lot: 850,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: Interest in the selection process should be expressed via the Delta portal clearly stating which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.
Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire)..
It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
This is a 2-stage Restricted Tender Process and The Gilberd School is only requesting SQs at this stage. Applicants must not submit any of these documents as part of their SQ submission.
To view this notice, please click here:
https://www.paessex.gov.uk/delta/viewNotice.html?noticeId=287404040

   VI.4) Procedures for review

      VI.4.1) Review body
          The Gilberd School
          Brinkley Lane, Colchester, CO4 9PU, United Kingdom
          Tel. +44 1206842211, Fax. +44 1206854756

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: The Gilberd School shall incorporate a 10 calendar day standstill period at the point information on the award of the Contract is communicated to tenderers, allowing unsuccessful tenderers to seek further debriefing from the School before the Contract is entered into.

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 10/11/2017