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University of Essex: Provision of Total Facilities Management Services

  University of Essex has published this notice through Delta eSourcing

Notice Summary
Title: Provision of Total Facilities Management Services
Notice type: Contract Award Notice
Authority: University of Essex
Nature of contract: Not applicable
Procedure: Restricted
Short Description: The University of Essex is seeking tenders for the provision of Total Facilities Management (TFM) services. A Framework Agreement shall be established with a single contractor. Under the Framework, an individual call-off contract for the provision of Hard and Soft FM services at the University's Southend and Loughton campuses and part of its Colchester campus will immediately be awarded by the University. It is currently proposed that Southend-on-Sea Forum Management Ltd (The Forum) may also award a call-off contract during the Framework period for the provision of hard and soft FM services at The Forum building in Southend-on-Sea. The Forum shall reserve the right to determine whether or not to award a call-off contract. Southend-on-Sea Forum Management Ltd is jointly owned by the University of Essex, Southend-on-Sea Borough Council and South Essex College of Further and Higher Education. The call-off contract terms shall be NEC3 Option A Terms Service Contract.
Published: 08/08/2017 16:08

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UK-Colchester: Building and facilities management services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       University of Essex
       Wivenhoe Park, Colchester, CO4 3SQ, United Kingdom
       Tel. +44 1206876197, Email: procure@essex.ac.uk
       Contact: Central Procurement Unit
       Main Address: http://www.essex.ac.uk, Address of the buyer profile: http://www.essex.ac.uk/purchasing
       NUTS Code: UKH3

   I.2) Joint procurement:
      The contract involves joint procurement: Yes          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Provision of Total Facilities Management Services            
      Reference number: T622

      II.1.2) Main CPV code:
         79993000 - Building and facilities management services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The University of Essex is seeking tenders for the provision of Total Facilities Management (TFM) services. A Framework Agreement shall be established with a single contractor. Under the Framework, an individual call-off contract for the provision of Hard and Soft FM services at the University's Southend and Loughton campuses and part of its Colchester campus will immediately be awarded by the University.

It is currently proposed that Southend-on-Sea Forum Management Ltd (The Forum) may also award a call-off contract during the Framework period for the provision of hard and soft FM services at The Forum building in Southend-on-Sea. The Forum shall reserve the right to determine whether or not to award a call-off contract. Southend-on-Sea Forum Management Ltd is jointly owned by the University of Essex, Southend-on-Sea Borough Council and South Essex College of Further and Higher Education.

The call-off contract terms shall be NEC3 Option A Terms Service Contract.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 9,500,000
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
            79993100 - Facilities management services.
            50000000 - Repair and maintenance services.
            50700000 - Repair and maintenance services of building installations.
            50710000 - Repair and maintenance services of electrical and mechanical building installations.
            50711000 - Repair and maintenance services of electrical building installations.
            50712000 - Repair and maintenance services of mechanical building installations.
            50324200 - Preventive maintenance services.
            50531200 - Gas appliance maintenance services.
            50800000 - Miscellaneous repair and maintenance services.
            79992000 - Reception services.
            79710000 - Security services.
            90911000 - Accommodation, building and window cleaning services.
            90922000 - Pest-control services.
            98341120 - Portering services.


      II.2.3) Place of performance
      Nuts code:
      UKH3 - Essex
   
      Main site or place of performance:
      Essex
             

      II.2.4) Description of the procurement: Tenderers will be required to provide a fixed Schedule of Rates (SoR) which will be used to calculate all call-off contract prices under the Framework, including the University and the Forum call-offs. Tenderers will be required to provide a call-off contract price for the University using the fixed SoR. The University’s call-off contract price will be evaluated. The SoR itself will not be evaluated. The Framework Agreement shall be for a period of 4 years. The initial call-off contract to be immediately awarded by the University under the Framework will be for an initial period of 39 months with an option to extend annually for a further two 12 month periods (39+12+12 months). The estimated value of the contract to be awarded by the University under this Framework is £1 million per annum.

      II.2.5) Award criteria:
      Quality criterion - Name: Quality / Weighting: 50
                  
      Price - Weighting: 50
            

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Not Provided
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: T622    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 30/06/2017

      V.2.2) Information about tenders
         Number of tenders received: 6
         Number of tenders received from SMEs: 0 (SME - as defined in Commission Recommendation 2003/361/EC)          
         Number of tenders received from tenderers from other EU Member States: 0          
         Number of tenders received from tenderers from non-EU Member States: 0          
         Number of tenders received by electronic means: 6

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Interserve (Facilities Management) Ltd
             Capital Tower, 91 Waterloo Road, London, SE1 8RT, United Kingdom
             Tel. +44 2032671200, Email: info.support@interserve.com
             Internet address: http://www.interserve.com/
             NUTS Code: UKI
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 9,500,000          
         Total value of the contract/lot: 9,500,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: Selection Questionnaires (SQs) must be submitted by the deadline stated within Section IV.2.2 of this Notice.

This is a 2-stage Restricted Tender Process and University of Essex is only requesting SQs at this stage. For information purposes only, a draft copy of the specification, Framework terms and Call-Off Contract terms have been uploaded onto Delta. Please note that these documents are subject to amendment and final versions will be published at ITT stage. Applicants must not submit any of these documents as part of their SQ submission.
To view this notice, please click here:
https://www.paessex.gov.uk/delta/viewNotice.html?noticeId=272076344

   VI.4) Procedures for review

      VI.4.1) Review body
          University of Essex
          Wivenhoe Park, Colchester, CO4 3SQ, United Kingdom
          Tel. +44 1206876197, Email: procure@essex.ac.uk
          Internet address: www.essex.ac.uk

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: University of Essex shall incorporate a 10 calendar day standstill period at the point information on the award of the Framework is communicated to tenderers, allowing unsuccessful tenderers to seek further debriefing from the University before the Framework is entered into.

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 08/08/2017

ANNEX A

   I) Address of the other contracting authority on behalf of which the contracting authority is purchasing   
   1: Contracting Authority
       Southend-on-Sea Forum Management Ltd
       The Forum Southend-On-Sea, Elmer Square, Southend-On-Sea, SS1 1NE, United Kingdom
       Email: council@southend.gov.uk
       Main Address: http://www.theforumsouthend.co.uk
       NUTS Code: UKH3
   
   2: Contracting Authority
       Southend-On-Sea Borough Council
       Civic Centre, Victoria Avenue, Southend on Sea, SS2 6ER, United Kingdom
       Email: council@southend.gov.uk
       Main Address: http://www.southend.gov.uk
       NUTS Code: UKH3
   
   3: Contracting Authority
       South Essex College of Further and Higher Education
       Luker Road, Southend-on-Sea, SS1 1ND, United Kingdom
       Email: learning@southessex.ac.uk
       Main Address: https://www.southessex.ac.uk/
       NUTS Code: UKH3



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