UK-Southend-on-Sea: Hire of passenger transport vehicles with driver.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      Southend-on-Sea Borough Council
      Civic Centre, Southend-on-Sea, SS2 6ER, United Kingdom
      Tel. +44 1702534028

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Regional or local authority

   I.3) Main activity:
      General Public Services

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: Yes

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Tender for the Provision of One School - One Operator Service
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 2

         Region Codes: UKH31 - Southend-on-Sea         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract                                                       
      
      II.1.5)Short description of the contract or purchase:
      Hire of passenger transport vehicles with driver. Special-purpose road passenger-transport services. The purpose of this tender exercise is to put into place contracts to provide appropriate transportation for the safe conveyance of Passengers with special needs, to their respective schools.
The Schools in question are:
•   Kingsdown School that specialises in assisting children with learning difficulties, physical disabilities and communication difficulties. Currently 74 Passengers requiring transportation, with the potential to grow to 80
•   The St Christopher’s School who focus on children who have Special Educational Needs (SEN). Including but not limited to severe Autism and Attention Deficit Hyperactivity Disorder. Currently 119 Passengers requiring transportation with the potential to grow to 133. There are 3 of the 119 St Christopher’s Passengers that require their own individual vehicles.
The Council reserves the right to appoint a different Operator for each school. With the information provided by the Council; the winning Operators will be responsible for transporting a high volume of Passengers with varying degrees of special needs. They will be responsible for planning, staffing and running the various routes required. The routes submitted by the Tenderers will be assessed by the Council for both practical and financial viability.
Additionally, SBC have approached Essex County Council (ECC) with the possibility of jointly provisioning the services required. This is because there are a number of Passengers that require transportation to Southend Borough from Essex County Districts. This will add a further 8 Passengers for Kingsdown and a further 25 Passengers for St Christopher’s.
Although ECC are taking part in this tender process, they are also running their own independent tender competition for the same provision. The ECC only process will include the requirement detailed above, as well as a number of their other transportation obligations. ECC reserve the right to determine and award a contract under which ever of these two tender processes represent the best value for ECC.
As result the tender will be run as 4 Lots with Operators able to bid for a single lot or multiple lots. The Lots will be as follows:
Lot 1a – Kingsdown School transportation of SBC registered passengers
Lot 1b – Kingsdown School transportation of SBC and ECC registered passengers
Lot 2a – The St Christopher’s School transportation of SBC registered passengers
Lot 2b - The St Christopher’s School transportation of SBC and ECC registered passengers

Tenderers are reminded that only a or b for each lot per School will be awarded.

To request the Tender Documents in relation to this Tender, please email; eprocurement@southend.gov.uk
Closing date To request these documents is; 09/06/2014
         
      II.1.6)Common Procurement Vocabulary:
         60170000 - Hire of passenger transport vehicles with driver.
         
         60130000 - Special-purpose road passenger-transport services.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): Not Provided      
      II.1.8)Lots:
         This contract is divided into lots: Yes          
         If yes, tenders should be submitted for: One or more lots

      II.1.9)Information about variants:
         Variants will be accepted: No    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      The annual budget for this service is between £670,000 & £680,000 per annum                  
         Estimated value excluding VAT:
         Range between: 670,000 and 680,000
         Currency: GBP
               
      
      II.2.2)Options: Not Provided         
         II.2.3)Information about renewals:
            This contract is subject to renewal: Not Provided         
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Duration in months: 47 (from the award of the contract)

   Information About Lots
            
      Lot No: 1
      Title: Kingsdown School

      1)Short Description:      
      as per previous description

      2)Common Procurement Vocabulary:
         60170000 - Hire of passenger transport vehicles with driver.
                  60130000 - Special-purpose road passenger-transport services.
         
      3)Quantity Or Scope: Not Provided
               
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
                        
                  
         5)Additional Information About Lots: Not Provided
               
      Lot No: 2
      Title: The St Christopher's School

      1)Short Description:      
      As per the previous description

      2)Common Procurement Vocabulary:
         60170000 - Hire of passenger transport vehicles with driver.
                  60130000 - Special-purpose road passenger-transport services.
         
      3)Quantity Or Scope: Not Provided
               
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
                        
                  
         5)Additional Information About Lots: Not Provided
                  
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      Not Provided
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Not Provided
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      Not Provided
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions: Not Provided      
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
      Not Provided      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         Not Provided
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         Not Provided      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: Not Provided      
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: Not Provided
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Open
   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated below
            Criteria - Weighting
            Approach and Methodology - 20

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: Not Provided      
      IV.3.2)Previous publication(s) concerning the same contract: Not Provided
      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

      Date: 09/06/2014
      Time-limit for receipt of requests for documents or for accessing documents: 17:00      
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 23/06/2014
         Time: 12:00      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up: Not Provided         
      IV.3.7)Minimum time frame during which the tenderer must maintain the tender
         Until: 2014-09-01 00:00:00.0
      
      IV.3.8)Conditions for opening tenders
         Not Provided

Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: Not Provided
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: Not Provided      
   VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
To view this notice, please click here:
https://www.paessex.gov.uk/delta/viewNotice.html?noticeId=97543601
GO-201451-PRO-5640655 TKR-201451-PRO-5640654
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Not Provided

      VI.4.2)Lodging of appeals: Not Provided   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 01/05/2014

ANNEX A

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         1: Contracting Authority
      Essex County Council
      County Hall,, Market Rd,, Chelmsford, CM1 1QH, United Kingdom