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Southend-on-Sea Borough Council: Prior Information Notice for Process and System Change Partner

  Southend-on-Sea Borough Council has published this notice through Delta eSourcing

Notice Summary
Title: Prior Information Notice for Process and System Change Partner
Notice type: Prior Information Notice
Authority: Southend-on-Sea Borough Council
Nature of contract: Not applicable
Procedure: Not applicable
Short Description:
Published: 14/04/2016 17:55

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UK-Southend-on-Sea: IT services: consulting, software development, Internet and support.

Preliminary Questions
   This notice is for prior information only: Yes
   This notice aims at reducing time-limits for receipt of tenders: No
   This notice is a call for competition: No
Section I: Contracting Authority

I.1) Name and addresses:
       Southend-on-Sea Borough Council
       Civic Centre, Southend-on-Sea, SS2 6ER, United Kingdom
       Tel. +44 1702215000, Email:
       Main Address:
       NUTS Code: UKH31
      Specifications and additional documents: As Above
I.2) Joint procurement:
   The contract involves joint procurement: No.
   The contract is awarded by a central purchasing body: No .

I.3) Communication          
   Further information can be obtained from: the above mentioned address

I.4) Type of the contracting authority    
   Regional or local authority
I.5) Main activity:    
   General public services

Section II: Object
II.1) Scope of the procurement - 1
   II.1.1) Title: Prior Information Notice for Process and System Change Partner    
          Reference number: N/A
   II.1.2) Common Procurement Vocabulary:       
      72000000 - IT services: consulting, software development, Internet and support.
   II.1.3) Type of contract: SERVICES
   II.1.4) Short description:    
      The purpose of this prior information notice is to advise the market of an upcoming procurement being undertaken Southend-on-Sea Borough Council (SBC).
The aim of the procurement will be to secure a Change Partner; which will be responsible for the review and rationalisation of a number of IT systems and SBC core processes associated. This is in order to optimise the process and operating efficiency across the Council. Additionally, the Change Partner will also be responsible for any subsequent implementation required as part of the streamlining of ongoing practises. The overriding aim is to make the processes and systems more efficient across the Council, adopting a more consolidated approach, which will be of significant importance in the assisting the Council to meet its future savings targets.          
   II.1.5) Estimated total value: Not Provided
   II.1.6) Information about lots:
      This contract is divided into lots: No          
      Maximum number of lots that may be awarded to one tenderer: Not Provided       
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Not Provided

II.2) Lot Description          
   II.2.2) Additional CPV code(s):       
      72000000 - IT services: consulting, software development, Internet and support.          
      72220000 - Systems and technical consultancy services.          
      72246000 - Systems consultancy services.          
      72227000 - Software integration consultancy services.          
      72250000 - System and support services.          
      79400000 - Business and management consultancy and related services.          
      79000000 - Business services: law, marketing, consulting, recruitment, printing and security.       
   II.2.3) Place of performance:       
      Region Codes:               
         UKH31 - Southend-on-Sea    
   II.2.4) Description of the procurement:       
      The Council will be looking to appoint a Contractor who will have a breadth of knowledge and experience to ensure the delivery and success of essential projects. The areas of expertise that the most economically advantageous solution will have to evidence against may include, but will not be limited to:
•Adeptness at working / driving interorganisational partnerships
•Compliant redesign of processes and how best to implement those changes
•The effectiveness of software packages to contribute to efficient processes across the Council
•Ability to communicate efficiently across all levels of a partner organisation
•Robust employee training and support methodologies.    
   II.2.14) Additional information          
      The Contractor will be required to implement and change manage all the vital elements of this contract from implementation, to the successful delivery of the objectives, and the execution seamless exit strategy. A key deliverable of this contract will be; that SBC must be able to apply for itself, on future projects, the skills and practices it will gain as a result of this contract’s close partnership working.
It is proposed at this time, that the opportunity will be for a 2 year contract, with a possible extension of up to one year, based upon contractor performance. The estimated value of this proposed contract is has an estimated between £500K to £1m, inclusive of the extension.
We can advise that this notice is not a call for competition and that further information will only be made available once the Contract Notice has been published. SBC expect to publish a separate Contract Notice for this opportunity in early May 2016.

Companies who may wish to participate should register themselves onto SBC’s Electronic Tendering System at:    

II.3) Estimated Date of publication
Section IV: Procedure   

IV.1) Description       
   IV.1.8) Information about Government Procurement Agreement (GPA )
         The contract is covered by the Government Procurement Agreement (GPA) - NO

Section VI: Complementary Information    
VI.3) Additional Information:       
   To view this notice, please click here:
GO-2016414-PRO-8063889 TKR-2016414-PRO-8063888        

VI.5) Date Of Dispatch Of This Notice: 14/04/2016

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