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Southend-on-Sea Borough Council: Tender for the Provision of White Goods for the Essential Living Fund

  Southend-on-Sea Borough Council has published this notice through Delta eSourcing

Notice Summary
Title: Tender for the Provision of White Goods for the Essential Living Fund
Notice type: Contract Notice
Authority: Southend-on-Sea Borough Council
Nature of contract: Services
Procedure: Restricted
Short Description:
Published: 09/05/2014 15:54

View Full Notice

UK-Southend-on-Sea: Domestic appliances.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      Southend-on-Sea Borough Council
      Civic Centre, Southend-on-Sea, SS2 6ER, United Kingdom
      Tel. +44 1702534028

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   I.2)Type of the contracting authority:
      Regional or local authority

   I.3) Main activity:
      General Public Services

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SERVICES
      II.1.1)Title attributed to the contract by the contracting authority: Tender for the Provision of White Goods for the Essential Living Fund
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 27

         Region Codes: UKH31 - Southend-on-Sea         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract                                                       
      II.1.5)Short description of the contract or purchase:
      Domestic appliances. Electrical domestic appliances. Electrical domestic appliances for use with foodstuffs. Domestic cooking appliances. Gas appliances.
      II.1.6)Common Procurement Vocabulary:
         39700000 - Domestic appliances.
         39710000 - Electrical domestic appliances.
         39711000 - Electrical domestic appliances for use with foodstuffs.
         39721100 - Domestic cooking appliances.
         39721410 - Gas appliances.

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): Not Provided      
         This contract is divided into lots: Not Provided
      II.1.9)Information about variants:
         Variants will be accepted: Not Provided   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      Southend Borough Council administers the Essential Living Fund, which offers practical support to households suffering hardship or crisis. This is achieved by supplying white goods or appliances to successful applicants. The white goods provided include, but is not limited to; fridges, fridge freezers, washing machines, gas cookers and electric cookers.

The Council is looking to work in conjunction with a company that can ensure the supply of the required appliances and is able to fit these appliances to a high standard. The winning Bidder must also be able to deliver and fit the appliances at a range of accommodation types across the Borough. At the time of fitting the scheme related white goods, the winning bidder will be required to remove and dispose of the old appliances in an environmentally responsible manner.

So that Southend Borough Council can monitor the scheme, to ensure it is operating to its full potential; the winning bidder will be required to report back to the Council on the general wellbeing of the recipient and whether or not the white goods are required.

The majority of Applicants that look to avail themselves of the scheme are vulnerable adults, or individuals taking up a new tenancy after a period in an institution or hostel. This contract represents a vital aspect of community support as it enables vulnerable people and prevents isolation, homelessness and reliance on supported accommodation.

The cost for all white goods provided under the Essential Living Fund is currently funded by Central Government. The scheme is confirmed to run until the end of March 2016. Therefore the contract term is limited to this timeframe. However, a possible contract extension will be included in the event that the scheme is either extended by Central Government or the Council is able to provide funding for the scheme beyond 1st April 2016.

To request the Tender Documents in relation to this Tender, please email;
Closing date To request these documents is; 09/06/2014                  
         Estimated value excluding VAT:
         Range between: 170,000 and 200,000
         Currency: GBP
      II.2.2)Options: Not Provided         
         II.2.3)Information about renewals:
            This contract is subject to renewal: Not Provided         
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Duration in months: 19 (from the award of the contract)

Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      Not Provided
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Not Provided
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      Not Provided
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions: Not Provided      
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
      Not Provided      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         Not Provided
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         Not Provided      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: Not Provided      
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: Not Provided
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Restricted
      IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
                Not Provided
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: Not Provided      
      IV.3.2)Previous publication(s) concerning the same contract: Not Provided
      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

      Date: 09/06/2014
      Time-limit for receipt of requests for documents or for accessing documents: 17:00      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 16/06/2014
         Time: 12:00      
      IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates: Not Provided      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up: Not Provided         

Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: No
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: Not Provided      
   VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
To view this notice, please click here:
GO-201459-PRO-5659163 TKR-201459-PRO-5659162
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Not Provided

      VI.4.2)Lodging of appeals: Not Provided   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 09/05/2014


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